Fund Administration

Fund Structuring and Pre-Launch

  • Provide professional advises on suitable fund structure(s)
  • Review/Edit legal documents; working with lawyers and/or advisors for incorporation of funds and IM companies
  • Assist in selection of auditor(s); both first- and second-tier, according to clients’ preferences
  • Arrange FATCA registration and obtain required code(s)
  • Prepare relevant tax filing and forms

Onboarding and Checking on Investors

  • Distribute/Collect subscription documents to/from potential investors
  • Review/Approve submitted subscription documents with investors’ signatures verified
  • Perform anti money laundering (AML) checks and know your customer (KYC) reports on new investors
  • Input investors’ information to firewalled database
  • Track/Account for investors’ side letters, if apply
  • Confirm receipt of subscription/redemption documents with investors, with official Contact Notes issued
  • Maintain investors’ documents, in files and electronically

Regular and Repetitive Processing

  • Reconcile cash position with banks and/or (prime) brokers
  • Value portfolios and underlying assets using independent pricing services then reconcile to broker’s statements
  • Prepare and review bank transfers
  • Review and accrue for fund expenses
  • Calculate performance of funds

Monthly or Quarterly Reporting

  • Reconcile cash position with banks and/or (prime) brokers
  • Value portfolios and underlying assets using independent pricing services then reconcile to broker statements
  • Prepare and review bank transfers
  • Review and accrue for fund expenses
  • Account for any side pockets or share class
  • Prepare complex allocations and fee calculations
  • Calculate the net asset value (NAV) of the funds
  • Prepare and distribute investor capital statements
  • Calculate performances of the funds and investors’ account(s)
  • Prepare customized reports to investment manager, included in the NAV pack

Annual and Ongoing Services

  • Prepare financial statements (i.e. balance sheet, income statement, general ledger, etc.)
  • Prepare audit work papers and footnotes under GAAP or IFRS standards
  • Coordinate audit processes
  • Maintain updated Register of Investors
  • Assist in FATCA reporting
  • Assist the fund manager with regulatory compliance
  • Monitor investors profile against AML watchlist(s)
  • Respond to questions or inquiries arisen from investors

 

 

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